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Personal Assistant to the Senior Pastor – Calvary Sunshine Coast

Full time position


Calvary Christian Church is seeking an experienced Personal Assistant to provide high level administrative support to the Senior Pastor.  The position is a full time position with some flexibility for out of hours work required.

About the Role:

The Personal Assistant to the Senior Pastor is a dynamic role for a person who loves a work week where no two days are ever the same. This role ensures that the Senior Pastor’s calendar and office runs smoothly, provides a first point of contact for office enquiries, and plays an important role in the hosting of meetings and events that flow from the Senior Pastor’s office. The successful applicant will have experience in office administration and a friendly, caring and professional disposition.

Key responsibilities of the role include:

  • Calendar management and travel coordination.
  • Provide a friendly, caring, confidential and professional first point of contact for enquiries from team, Calvary congregation members and outside contacts.
  • Assist in the coordination of church life initiatives and events which flow from the Senior Pastor’s office. Tasks include stakeholder engagement, event committee minutes and follow up, preparation of risk assessments and being the safety manager of events, problem solving and assisting in budget management.
  • Undertake document creation, document templating and document control, document distribution and filing (online and hard copies as required). This includes the construction and storage of secure files.
  • Provide hospitality for Senior Pastor meetings.
  • Assist with duties which arise in relation to the function as the Personal Assistant to the Senior Pastor.
  • To assist the Senior Pastor and family on a personal level – as necessary for them to fulfil their public church commitments.

Selection Criteria:

  • A demonstrated understanding of the operations of Calvary Christian Church and a commitment to its vision and purpose.
  • A demonstrated level of administration and support experience, including experience in preparing agendas and minutes and in document control.
  • Demonstrated customer service & stakeholder engagement expertise which includes a friendly and positive disposition.
  • Advanced computer literacy skills (Microsoft Office, Outlook, Word, Excel, Power Point, and online systems such as Sharepoint).
  • Ability to assist in budget management.
  • Experience in hosting events and meetings in a church context.
  • Excellent written and oral communication skills.
  • Ability to handle sensitive and confidential information appropriately.
  • Ability to understand church policy and procedure, adhere to requirements and show others how to do the same.
  • Excellent time management skills to meet expected outcomes.
  • Ability to identify and proactively act on issues, problems and opportunities and be solutions driven.
  • Drivers license.
  • Current Working with Children Check (Blue Card).

To Apply:

Please email the following to Calvary’s General Manager, Matthew Pappas at [email protected] 

a) a cover letter outlining your experience, knowledge and why you think you’d be a great fit for this position; and

b) your CV including referees and outlining previous relevant experiences.

* Applications close 5pm, Friday 2nd August, 2024.

A Position Description is available on request.

Please note: only successful shortlisted applicants will be contacted.